How to Maximize Productivity During Team Meetings in a Coworking Space
Author : 1628 Ltd.
2 minute read | Author : 1628 Ltd.
2 min read
1628’s conference rooms offer the perfect location to bring your remote team together for an in-person meeting. Here are several tips to help you utilize our space and amenities to make your in-person meetings at 1628 the most efficient. Click this link to book a conference room at 1628 for your next meeting!
With remote teams becoming more and more common, it can be difficult to ensure that your team’s time together is productive. Fortunately, coworking spaces can provide the perfect solution—bringing the remote team together in a professional yet comfortable environment. But how do you make sure that the meeting is productive? Here are some tips for optimizing productivity during team meetings in a coworking space.
Set Clear Goals and Expectations Beforehand
Before heading to the coworking space, make sure everyone on your team knows what they need to accomplish during the meeting. This means setting clear objectives and expectations for what needs to be discussed and accomplished by the end of the session. This should include not only tasks that need to be addressed but also topics of conversation that will help motivate and inspire your team. It’s also important to set ground rules for how long each agenda item should take—this will help keep everyone on track and ensure that precious time isn’t wasted.
Read this article (Indeed, 2021) for more information on how to effectively set meetings expectations.
Coworking spaces often come equipped with state-of-the-art technology such as high-speed Wi-Fi, smart whiteboards, video conferencing systems, and much more. Utilizing this technology can make all the difference when it comes to maximizing productivity during your team meetings. For instance, video conferencing systems allow you to have face-to-face conversations with people who may not be able to physically attend the meeting in person. Smart whiteboards let everyone collaborate in real-time without having to pass physical papers around or worry about keeping track of handouts. And high-speed Wi-Fi allows everyone access to important documents no matter where they are located—allowing them to get work done quickly and efficiently.
Create a Welcoming Environment
The environment of any workspace has an enormous impact on productivity levels—so it’s important to create an inviting atmosphere for your remote team meetings at a coworking space. Make sure that there are plenty of comfortable seating options available so that everyone feels welcome and relaxed enough to contribute their ideas without feeling like their opinion isn’t valued or heard. It’s also important that there are healthy snacks available throughout the day (or even provided by you if possible) so that people don’t feel rushed or hungry during their break times—which could lead them to lose focus during discussions or debates about key agenda items.
Coworking spaces offer a unique opportunity for remote teams looking for productive meetings away from home or office distractions while still providing top-notch resources like high-speed Wi-Fi, smart whiteboards, video conferencing systems, etcetera necessary for optimal success of their meeting goals! By setting clear objectives before arriving at the space, utilizing tech tools available in most modern workspaces, and creating an inviting atmosphere with comfortable seating options & snacks; you can ensure maximum productivity during your next remote team meeting held at a coworking space!
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